Set Up Announcements
To set up announcements, navigate to the "Announcements Setup" menu under the Automatic Announcements section in the left navigation bar.
Getting Started
To start using the automatic announcement system:
- Set the Default Language and Voice: Choose the main language and the default voice for your announcements.
- Agree to Terms and Conditions: Accept the terms and conditions regarding final tournament fee settlement.
- Note: Automatic announcements are free of charge for a certain amount of usage. Additional pricing information can be found in the app, as it is subject to change.
Once these steps are complete, you will be able to configure announcement messages.
Individual Messages
There are three types of individual announcements that can be set up:
- Bout Winner
- Bout Sportsmen Invitation
- Next Bout Sportsmen Preparation
Automatic Announcements
- Enable by marking the "Automatic" checkbox.
- These announcements are queued and played automatically, avoiding collisions and maintaining smooth communication.
Manual Announcements
- Enable by marking the "Manual" checkbox.
- Useful for tournaments with multiple tatamis, where announcements need to be triggered manually via the Controller Management Tool:
Grouped Announcements (Fast Playback)
Grouped announcements are designed to deliver multiple types of information in a single, efficient message. This feature combines general updates, winner notifications, invitations, and preparation instructions, allowing for faster and clearer communication during tournaments.
How Grouped Announcements Work
Instead of sending separate messages for each event, grouped announcements merge several announcement types into one concise statement. This reduces playback time and ensures all relevant details are communicated together.
Message Types and Their Usage:
- Generic: Uses details from the currently active bout.
- Winner: Specifically for announcing winners, especially when winner-related variables are included.
- Current Bout Invitation: Invites participants for the current bout, if available.
- Next Bout Preparation: Prepares participants for the upcoming bout.
When setting up grouped announcements, select the appropriate message type for each block to ensure the correct bout information is used.
Example Message Blocks
- Generic Block:
On {controllerName}.
Example: On Tatami 1. - Winner Block:
The winner is {winnerParticipantName} - {winnerParticipantCountry}.
Example: The winner is John Doe - Lithuania. - Invitation Block:
Invited: {firstParticipantName} - {firstParticipantCountry}; {secondParticipantName} - {secondParticipantCountry}.
Example: Invited: John Doe - Lithuania; Jake Smith - Latvia. - Preparation Block:
Prepares {firstParticipantName} - {firstParticipantCountry}; {secondParticipantName} - {secondParticipantCountry}.
Example: Prepares John Doe - Lithuania; Jake Smith - Latvia.
Preview of a Grouped Announcement
A typical grouped announcement might look like this:
On Tatami 1. The winner is John Doe - Lithuania. Invited: John Doe - Lithuania; Jake Smith - Latvia. Prepares John Doe - Lithuania; Jake Smith - Latvia.
By using grouped announcements, you can keep tournament communications fast, organized, and easy to follow for all participants and attendees.
Controller Voice Setup
Different voices can be assigned to individual controllers. This is particularly useful in tournaments with multiple tatamis, as sportsmen become familiar with the specific voice associated with their tatami of interest.
Manual Triggering of Announcements
Next to individual announcements and the grouped announcement preview, you will find buttons to manually trigger announcements. When you click one of these buttons, a prompt will appear asking you to select the controller that should be associated with this announcement.
After selecting the controller, you will be shown a preview of the message that will be sent to the announcement queue, based on the announcement type. Once you confirm, the announcement will be automatically played through the selected controller.
This feature allows for precise and flexible control over announcements, ensuring the right message is delivered to the correct area at the right time.
Announcement Message Template
Each announcement type can be customized with its own template. Templates come with predefined settings that you can edit to suit your needs and language.
Variables
The following variables can be included in the templates. They will automatically populate with relevant bout information:
| Variable Name | Description |
|---|---|
{controllerName} | Name of the controller managing the bout. |
{boutNumber} | The number of the bout. |
{categoryName} | Name of the bout category. |
| First Participant Variables | |
{firstParticipantName} | Name of the first participant. |
{firstParticipantStartNumber} | Start number of the first participant. |
{firstParticipantCountry} | Country of the first participant. |
{firstParticipantRegion} | Region of the first participant. |
{firstParticipantSchool} | School of the first participant. |
| Second Participant Variables | |
{secondParticipantName} | Name of the second participant. |
{secondParticipantStartNumber} | Start number of the second participant. |
{secondParticipantCountry} | Country of the second participant. |
{secondParticipantRegion} | Region of the second participant. |
{secondParticipantSchool} | School of the second participant. |
| Winner Variables | |
{winnerParticipantName} | Name of the winning participant. |
{winnerParticipantStartNumber} | Start number of the winning participant. |
{winnerParticipantCountry} | Country of the winning participant. |
{winnerParticipantRegion} | Region of the winning participant. |
{winnerParticipantSchool} | School of the winning participant. |
Variable usage
You can easily use these variables in your message templates:
- Click the copy icon next to a variable to copy it to your clipboard.
- Click the arrow icon to insert the variable directly into the message input at your cursor position.
By utilizing the Automatic Announcement System, you can streamline tournament communication with AI-powered announcements, ensuring participants and attendees receive clear, timely updates without the need for manual microphone management.